Innovation

The normal "scan-to" function on a Ricoh copier facilitates the sending of a document to an email address. However, it does not send information about where to place the document, or what the document is about. One can scan and send a document to self@company.com, but the document arrives without any information about where it belongs, and the indexing information needed to file it correctly.

It was already determined that it would be best for each department to create and maintain their own file structure, based on the requirements for that workgroup. But AARS needed some way to take the information they had, in both paper and digital format, and place it on the new wiki. They wouldn't be able to add their documents to the wiki without a title, searchable text, and information about where to place it on the wiki.

Working from the customer requirements gathered during the inquiry, the Ricoh Innovations team quickly built a Java application for the MFP display panel, using Ricoh's available software development kit. The application dynamically scanned the wiki section for each workgroup and displayed the key indexing information (in pull downs, where applicable) required to post a newly scanned document to the wiki.

Ricoh MFP display panel showing the dynamically-generated indexing information required to place a document in the "Grant Request" section of the wiki